Grey fleet management

Your grey fleet (employees own vehicles used on your company business) needs management in the same way as any other company fleet of vehicles. Your duty of care to your employees does not stop because they are using their own vehicle.

Unlike a permanent business fleet, where it is possible to fit hardware into every vehicle to manage your tracking, with grey fleet it is highly unlikely that you will want a fixed hardware based tracking solution. Up until relatively recently this was your only option.

Now there is tracking by GPS enabled mobile phones. This doesn't rely upon hardware, it is a software based tracking solution, and it keeps track of your employee (your real resource) rather than a vehicle which is getting them from A to B.

Many businesses who do not operate a fleet of vehicles, and probably have never considered vehicle tracking as a result, could benefit from this option. Small businesses where employees "nip out" to pick up stationery, supplies etc. could supply the employee concerned with a tracking enabled phone for the duration of their journey. If an out of the ordinary situation arises where employees, who would not usually need to leave the office, have to visit clients or drop off products which are urgently needed, the smartphone tracking option is available.

Grey fleet tracking costs

Another off-putting thought for grey fleet users has always been the cost. Developments in GPS technology, mobile phone handsets and tracking software mean that a mobile phone tracking solution is likely to be a LOT less than you think.

There is no up-front cost for hardware or fitting in a vehicle and you could already have GPS enabled phones within your business. If so it is just a matter of downloading the software onto your phone and away you go.

Management of your grey fleet is then simple. You can log-on to a web based interface which shows you exactly where the devices are at any given time. If in a vehicle it will show you the direction and speed travelled (and if the speed limit is ever broken).

All of the information and raw data is stored by the system to be available at the click of a button to compile timesheets, expense claims, reports etc.

We can now offer your business a 14 day free trial of the device tracking system. You will be able to use the software and web interface fully to see exactly how it would work for your business.

Just get in touch for your free tracking quote or free tracking trial.